Group transport in Labuan Bajo is priced per vehicle per day in USD, using Toyota HiAce minibuses for 10–14 passengers and Isuzu Elf minibuses for 15–19 passengers, with mixed convoys arranged above that. Komodo Transport handles the coordination layer that groups actually struggle with — multi-vehicle manifests, batch airport arrivals, hotel multi-pickup consolidation and convoy timing — not just the vehicles themselves. As of 2026, indicative rates start from around USD 70 per HiAce per day and USD 85 per Elf per day within the Labuan Bajo area, with every movement quoted individually over WhatsApp.
What counts as group transport in Labuan Bajo?
Anything that no longer fits in one car. Once your party crosses roughly seven people with luggage, or once two or more vehicles have to arrive at the same place at the same time, the job stops being a simple drive and becomes a coordination problem. That is the work: sequencing vehicles, assigning passengers, and making sure nobody is left standing at Komodo Airport while a driver circles the car park.
The movements we plan most often for groups are airport batch arrivals and departures, harbour transfers for liveaboard embarkation, hotel-to-venue shuttling for weddings and corporate events, multi-day charters that keep the same vehicles and drivers for the whole trip, and overland runs across Flores toward Ruteng, Bajawa, Ende and beyond.
How many vehicles does our headcount need?
Seat count and comfortable capacity are not the same number. A HiAce that seats 14 is not a 14-person vehicle once you add 14 suitcases, dive bags or event equipment. Use the planner below as a working starting point, then send us the real manifest so we can adjust.
| Headcount (with luggage) | Recommended fleet | Notes |
|---|---|---|
| 7–13 passengers | 1 × Toyota HiAce | Comfortable with hand luggage; tight above 11 with full check-in bags |
| 14–18 passengers | 1 × Isuzu Elf | Higher roofline, larger rear luggage bay |
| 19–26 passengers | 2 × HiAce | Two-vehicle convoy, one lead driver coordinates |
| 27–36 passengers | 2 × Elf | Standard configuration for MICE half-day programmes |
| 37–55 passengers | Mixed fleet (Elf + HiAce) | Split by hotel or by session group, not randomly |
| 56+ passengers | Multi-wave convoy | Staggered departures; separate luggage vehicle if required |
A practical rule for luggage-heavy arrivals: plan one seat of slack per four passengers. It costs less than the delay caused by a vehicle that physically cannot close its rear door.
What is included in a group movement?
Each vehicle comes with a driver and fuel for the agreed operating window, typically ten to twelve hours per day within the Labuan Bajo area. Beyond the vehicles themselves, group bookings include the coordination work:
- Multi-vehicle manifests. We work from your passenger list and assign people to vehicles before arrival day, so boarding is a name check rather than a negotiation on the kerb.
- Airport batch arrivals. Groups rarely land on one flight. We stage vehicles against your actual flight numbers, hold early arrivals in a single waiting point, and consolidate rather than sending half-empty vehicles into town.
- Hotel multi-pickup consolidation. When a group is split across three or four properties, we sequence pickups by driving order — not by who booked first — and give each hotel one fixed lobby time.
- Convoy coordination. One lead vehicle sets the pace, drivers stay in a single WhatsApp group with your organiser, and headcounts are confirmed at every stop.
- Event and wedding guest shuttling. Loop shuttles between accommodation and venue, with defined last-departure times so guests are never stranded after the reception.
- Corporate documentation. Written quotations, invoices and receipts issued to your company name for MICE and corporate movements, so the cost can be reconciled by your finance team.
How do you book multi-vehicle transport, step by step?
- Send the brief. Message WhatsApp +62 811 3810 5742 with headcount, dates, accommodation, arrival and departure flight numbers, and what the group is doing each day.
- Receive a vehicle plan. We reply with a proposed fleet mix, daily operating windows and a USD quotation per vehicle per day — not a single opaque package price.
- Confirm the manifest. You send the passenger list; we split it across vehicles and share the assignment sheet with your organiser.
- Lock the movement schedule. Pickup times, lobby times and convoy order are fixed in writing 48 hours before the first movement.
- Operate with one contact point. On the day, your organiser deals with one coordinator rather than five separate drivers.
How much does group transport cost per vehicle per day?
Pricing is per vehicle per day, in USD, and quote-based. The figures below are indicative as of 2026 and exist to help you build a budget, not to serve as a fixed tariff.
| Vehicle | Capacity | Indicative USD / vehicle / day |
|---|---|---|
| Toyota HiAce Commuter | 10–14 seats | USD 70–95 |
| Toyota HiAce Premio | 10–14 seats, higher spec | USD 90–125 |
| Isuzu Elf minibus | 15–19 seats | USD 85–120 |
| Single airport or harbour movement | per vehicle, one way | from USD 30 |
| Overland day rate beyond Labuan Bajo | per vehicle per day | USD 110–190 |
Disclaimer: these are indicative ranges only. Final pricing depends on season and date, number of operating hours, distance travelled, overnight driver allowance outside Labuan Bajo, parking and entrance fees, and whether the fleet is held on standby between movements. Toll-free national holidays and peak dry-season weeks price differently. Confirm your exact figure by WhatsApp before budgeting.
Frequently asked questions
Can we book one vehicle now and add more later?
Yes, and it is a common pattern for corporate groups whose final headcount lands late. Tell us the expected ceiling when you first enquire so the additional vehicles can be held provisionally. Adding a vehicle inside 48 hours of a movement is possible but not guaranteed during peak weeks.
Do all vehicles in a convoy arrive together?
For venue arrivals and harbour embarkation, yes — that is the point of convoy coordination. The lead vehicle regulates the pace and the group is held at a staging point if one vehicle falls behind. For long overland legs we allow natural spacing and reconverge at planned stops.
Will we get a proper invoice for company reimbursement?
Yes. Quotations, invoices and receipts can be issued in your company name with the vehicle-day breakdown itemised. Request this at quotation stage so the paperwork is prepared correctly from the start rather than reissued afterwards.
Do you handle guest shuttling for weddings and events?
Yes — loop shuttles between accommodation and venue, staggered guest waves, and a defined last-departure schedule. Share the run sheet with us and we will build the shuttle timetable around your ceremony and reception timings instead of the other way round.
Plan your group movement
Send us the headcount, the dates and the flight numbers, and you will get a vehicle plan with USD pricing back — no call required. Message WhatsApp +62 811 3810 5742 or email sales@komodoluxury.com.
Komodo Transport is operated under Komodo Luxury, part of Juara Holding Group — operating from Bali across Indonesia since 2015.